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Initiatives for FY18-19:

  • Review and recommend for renovation of classrooms to more active and engaged learning spaces and for “right-sizing” seat counts in classrooms for comfort of students and faculty
  • Expand SpaceFinder by adding individually managed/scheduled conference rooms for campus wide use and content information useful to faculty and users of the SpaceFinder system, such as intended classroom layouts, description of room features, and pictures
  • Create Space Guidelines, Procedures and Protocols
  • Create a Space Request form and approval process as an extension of the University Space policy
  • Continue update of Campus Inventory of Space as needed
  • Continue policy development based on best practices for space efficiency to meet University and academic program priorities to advance to the University Committee on Administrative Policies (UCAP) for approval:
    • Space Use for events (Facilities Scheduling/Event Management)
    • SpaceFinder Terms and Conditions (Facilities Scheduling)
    • Reservation of space policy (Facilities Scheduling, internal bookings)
    • Event Planning/ Facility Rental Policy (including food, drink, and catering with use of space)
    • Alcohol Policy
    • Guidelines for Classroom Use for Events
    • Flyer posting policy
    • Furniture acquisition and moving

Summary of work of Facilities Planning Sub-committee of the University Space Committee 

  • Update Campus Inventory of Space, initially focusing on classroom/lab space, offices and conference rooms followed by residence halls, athletic and public spaces.
    • Conduct space audits either in person or with assistance of designated individuals within departments to collect various information including current occupant(s) name(s), occupant’s classification (either faculty or staff), and details about the physical space.
      • Updated building floor plans and inventory database for:
        • Dolan Science Center, Library, Boler School of Business, Administration Bldg, B-Wing and O’Malley Center
        • Academic Departments complete, including the Library
        • Provost and Academic VP, VP of Finance and Administration, and Mission & Identity
        • Academic Advising and Students with Disabilities
        • Vice President for Enrollment
        • Decision makers regarding Student Financial Services Offices
    • Inventory and categorize existing classroom and instructional spaces on campus
      • review results of faculty classroom survey for feedback on current instructional space – size, furniture and technology – – results are under review
      • review classroom conditions inventory for  – – during summer
      • Develop utilization metrics for labs, classrooms and conference rooms – – in progress
  • Utilize new SpaceFinder software for classroom, lab and conference room scheduling and incorporate university policies to maximize space utilization.  In progress, including the addition of all teaching and conference spaces to SpaceFinder.
  • Advise on the adequacy, condition, and use of existing space and facilities
    • Classroom walkthroughs (classroom conditions inventory) performed yearly and used to prioritize capital improvements (carpet, paint and furniture) in coordination with ITS
  • Provide recommendations for allocations of University space – – on going
  • Identify options for space efficiency to meet University and academic program priorities – – In progress and ongoing